Guardian Property Managment Booklet

For a more comprehensive look at all of the services we offer, please download Guardian's extended Booklet.


Financial Managment



Prepare proposed operating and reserve budget analysis. Assist the board in planning for the upcoming year. Distribute and notify all unit owners.


  • Maintain a roster of current owners and renters including alternate addresses.
  • Prepare all quarterly and/or monthly billings to owners for assessment collection.
  • Negotiate competitive bank services and interest rates.
  • Collect assessments and make deposits on a daily basis.
  • Maintain a receivables record.
  • Take appropriate steps to collect delinquent assessments, including penalties as established by the Board.
  • Advise Association Officers of status when delinquent. With the approval of the Board, contact the unit owners with a notice of intent to file lien as required.

    Accounts Payable:

  • Disperse checks twice monthly (prior to the 7th and the 22nd ). Obtain designated board member's approval for non-budgeted items.

    Financial Statements:

  • Prepare bank reconciliations for each account.
  • Provide year-end financial statements to all unit owners.
  • Provide Board Members monthly financial statements including balance sheet, income and expense statement, accounts receivable and check register.


  • Negotiate favorable rates on association bank accounts
  • Deposit daily all funds received.
  • Transfer funds to reserve accounts or other accounts as required.
  • Reconcile bank accounts to checkbooks and balance to general ledger.

    Employee Payroll:

    If an association desires to have onsite personnel, we have the ability to add those individuals to our payroll so that the association does not need to set up its own payroll system. The benefit of having Guardian Property Management handle the payroll responsibilities of the association include: employee recruitment, screening, supervision, training, performance review, hourly reporting, overtime, salary review, discipline and discharge services.


    We identified a need for efficient management of employee responsibilities and risk associated with:

  • Payroll
  • Workers Compensation
  • Unemployment
  • Employee Benefits


  • Assumption of Payroll responsibilities, Tax Liabilities, Process 940,941,W-2, UCT6, Administer Employee Benefits (Medical, Dental Section 125, 401K), Administer all workers' comp. and unemployment claims, Provide re-employment services, Provide background checks if needed.
  • Workers' Compensation. Associations are insulated from the rising cost of premiums as a result of claims. Year-end audits and the penalties associated with them completely disappear.
  • Unemployment. All unemployment claims are filed against Guardian Property Management, your unemployment tax rate is no longer affected.

    Employee Benefits:

    Through Guardian Property Management we are able to offer cost-effective employee benefits to attract and retain quality employees:

  • Comprehensive Health Benefits through Blue Cross/Blue Shield
  • Flexible employee plan options-HMO and POS
  • Employer plan options regarding contributions
  • Three Tier Premiums: employee, employee + 1, and family
  • Dental Plan Options-HMO and PPO
  • 401K Retirement Plan
  • Supplemental Insurance (Life, Accidental Death, Disability)
  • Credit Union Access
  • Direct Deposit
  • Twice monthly Payroll (and automatic bank deposits option)





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